A dealer website connected to your inventory
Every plan includes a mobile-friendly dealer website. Choose a theme, publish your inventory and let shoppers browse vehicles or ask the website assistant a question. Their inquiries go into your CRM.
- No-code builder with themes (connect your own domain on Pro and Max)
- AI drafts listing descriptions for you to review
- SEO, schema.org, sitemaps + AI-discovery files built in
- A shopper AI chat that answers questions + captures leads 24/7
A dealer website built with AutoDealer.io. The dealership shown is sample data.
Manage every car from purchase to sale
Decode a VIN to fill in available specifications and let AI draft the description. Keep photos, costs, work orders and vehicle history together through seven stages, from acquisition to sold.
- Add a car by VIN, by scanning its label, or from an auction file
- AI description drafts, plus notes and history per car
- Seven-stage lifecycle from acquisition to sold
- Costs, work orders, vendors + auction sourcing tracked per car
A car's page on the dealer's website: price, payment estimate, the 360 view and the description. Sample data.
Turn vehicle photos into a draft listing
Upload a readable VIN label or title and an odometer photo, then review the extracted details. Arrange listing photos, choose a studio background and build a 360 view from eight exterior angles you provide. Photo intake also works through staff chat in Telegram.
- VIN from a readable label or title; mileage from the odometer image
- Studio backgrounds, including your own backdrop, with no watermark
- A 360 view assembled from eight exterior angles you provide
- On every plan; the AI work counts toward your monthly AI allowance
The Add from photos screen. The car shown is sample data.
Two AI assistants. You stay in charge.
The website assistant answers shoppers using published inventory and captures inquiries. The staff assistant finds records, drafts listings and follow-ups, and reads documents. Review proposed changes by default; owners can enable Autopilot for eligible work.
- Shopper chat answers vehicle questions and captures inquiries, 24/7
- A staff assistant with skills for leads, deals, titles, pricing and recon
- Payments and accounting entries require approval; AI actions are logged
- Private staff AI chat, photos and eligible approval buttons in Telegram
The staff assistant proposing a price change for approval. Sample data.
From first lead to signed deal
Capture and assign leads, see where they came from, and keep follow-ups in the customer history. Move a ready buyer into a deal, with title work, lienholders and payments connected to the sale.
- Lead capture, source tracking and team assignment
- Deals pipeline from draft to sold
- Title work, lienholders + payments together
- Customer history with logged calls, emails and follow-ups
The Leads list in the dashboard, with each lead's source and status. Sample data.
Deal paperwork and checks in one place
Generate and e-sign deal paperwork, store scans and track document expiry. Built-in OFAC screening, Red Flags identity checks and FTC notices help your team review the deal before closing.
- In-house e-signature, in-store or remote
- Seeded forms library (Bill of Sale, odometer, RIC…)
- OFAC screening, Red Flags checks and FTC notice tools
- Document storage with expiration reminders
Deal documents and e-signature tools. Sample data.
Your books here, or in QuickBooks
Keep your books in AutoDealer.io with automatic sales and payment entries, financial reports, and bank imports and manual entries on Pro and Max. No separate accounting software is required. Already use QuickBooks Online? Connect it to send new USD journal entries there.
- Sales, payments and costs post themselves as balanced entries
- Bank connections through Plaid, read only (Pro and Max)
- AI suggests a category and asks when it isn't sure; you record it
- Profit & Loss and Balance Sheet on a management basis, not audited GAAP
The Books area's Transactions list. The rows shown are sample data.
Know your numbers in real time
Gross profit, inventory age, days-to-sale, lead sources, floorplan exposure: the reports a used-car dealer actually needs, updated live as you sell.
- Gross profit + margin by salesperson or vehicle
- Inventory valuation + turn / days-supply
- Lead source + conversion analytics
- CSV exports of deals, payments, gross and inventory
The Sales report. The figures shown are sample data.
The complete platform, at a glance
Keep vehicle costs, customer conversations, deal paperwork and accounting together, from the first purchase to the final payment.
Inventory management
Add cars, track costs and keep vehicle details together.
Add cars by VIN, readable VIN-label or title photos, or supported auction files, then review available specifications and AI description drafts. Track prices, costs, status, notes and history from purchase to sale.
- VIN decode, one car or a pasted list
- Scan the VIN with your phone camera
- AI-written descriptions + auto specs
- Asking & internal pricing + per-car costs
- Notes and a full change history per car
- Website views and leads per car
- Faceted search & filters
- Listing badges
- CSV / auction run-list import
Photos, studio & 360
Organize listing photos, choose a studio background and build a 360 view.
Review details extracted from a readable VIN-label or title photo and an odometer image, then arrange the listing photos. Choose a studio background or assemble a 360 view from eight exterior angles you supply; AI work uses your plan allowance.
- Add a car from its photos (VIN read for you)
- Photos sorted into listing order by angle
- Studio backgrounds, including your own backdrop
- Style up to 50 cars in one run
- 360 view from your own photos
- Guided shooting on your phone
- iPhone HEIC photos accepted
- Paperwork held back and filed to Documents
- No watermarks
Recon & work orders
Assign repair jobs, follow deadlines and record preparation costs.
Open a work order for a vehicle, assign jobs to your team or vendors and record the costs. Track the budget, ready-by date and days in recon to see what needs attention before the car goes on sale.
- Work orders per car
- Jobs by vendor or in-house
- Budget, ready-by date & days in recon
- Book vendor bills as car costs
- A vendor list with contacts and types
- AI recon strategist
Floor plan
Track inventory financing, payment dates and vehicle payoff records.
Set up financing lines with providers in the directory, track vehicle payment dates and record payments. If auto-payoff is enabled, a sale records the payoff; it does not send money to the lender.
- Lines & providers
- Curtailment due-date schedule
- Curtailment tracking
- Optional payoff recording on sale
- Floor-plan aging report
Dealer website builder
Publish your inventory on a website built for shopper inquiries.
Choose a layout and colors, edit on the page and show your published inventory on a mobile-friendly website with search metadata and structured data. Hosting on an autodealer.io subdomain is included; custom domains are available on Pro and Max.
- Visual builder: edit on the page, reorder sections
- 6 layouts, 12 color palettes
- Custom domain on Pro and Max
- Financing, trade-in & reviews pages
- Saved cars with email alerts
- Payment & out-the-door estimates
- English or Spanish storefront
- Built-in SEO, sitemaps & schema.org
- AI-discovery files (llms.txt)
- Google Reviews widget
- Carfax & AutoCheck buttons
- Draft, schedule & version history
CRM & leads
Keep inquiries, customer history and follow-ups in one place.
Capture inquiries with their source and assign them to a salesperson. Keep customer history, emails, appointments and tasks together so your team can see the conversation and its next step.
- Lead pipeline & stages
- Source tracking
- Round-robin or workload lead routing
- Dealership inbox: replies land on the lead
- Email templates
- Appointment scheduling + reminders
- Test-drive requests from your website
- Customer profiles, notes & history
- Kanban task board
Deals, F&I & e-sign
Calculate the figures, prepare documents and collect signatures.
Prepare cash, financed, wholesale or in-house sales with trade-ins, taxes, fees and F&I products, then collect signatures in-store or remotely. Official state forms cover Florida; elsewhere, use standard forms or your own fillable PDFs.
- Guided deal wizard
- Trade-ins, tax & fees
- Sales tax rules for every state
- Finance terms & F&I products
- In-house e-signature (in-store or remote)
- Your own PDF forms, filled from the deal
- Official Florida HSMV forms
- Out-the-door math
Books & accounting
Keep your books in AutoDealer.io, or connect QuickBooks Online.
Manage your books without separate accounting software, with automatic entries and management reports; Pro and Max add bank imports and manual entries. If you already use QuickBooks Online, connect it to receive new USD journal entries.
- Sales, payments & costs post themselves
- Bank imports alongside your recorded transactions
- Bank connections through Plaid (Pro and Max)
- Categorize, split & merge on the row
- AI suggests categories, you record them
- Profit & Loss + Balance Sheet (management basis)
- Chart of accounts you can rename and extend
- Expenses & journal entries (Pro and Max)
- Optional QuickBooks posting of new USD journal entries
Buy Here Pay Here
Set up in-house loans and track payments, balances and collections.
Set up dealership-financed loans with payments weekly, every two weeks or monthly, then record payments, adjust due dates and track overdue balances. Borrowers can view their accounts on your website; late fees and payment reminders are optional.
- Loan origination
- Amortization schedules
- Weekly / every two weeks / monthly terms
- Payment servicing
- Move a due date or defer a payment
- Delinquency tracking
- Borrower portal on your website
- Opt-in late fees & payment reminders
Titles & DMV
Track outstanding title work, deadlines and supporting forms.
A sale opens a title-work record automatically so you can track deadlines, rejected submissions and resubmissions. Fill title paperwork from the deal, including official Florida HSMV forms; your team handles submission to the DMV.
- Title-work tracking + SLA aging
- Auto-start on sale
- Title application filled from the deal
- Official Florida HSMV forms
- Kick-back & resubmit tracking
- Issuing-state aware
Compliance, built in
Keep deal checks and supporting records together.
Run OFAC screening, work through the Red Flags identity checklist and keep FTC notices, Safeguards records and documents with an audit trail. Your team reviews potential matches and completes the required checks; these tools do not guarantee compliance.
- OFAC / SDN screening on every deal
- Red Flags ID checklist
- FTC notices
- FTC Safeguards workspace
- Full audit log
- Document storage + expiration reminders
AI assistant (salesman + operator)
Help shoppers find answers and staff prepare the next action.
The website assistant answers from published inventory and captures inquiries; the staff assistant uses permitted records, photos and documents to prepare supported actions. Review changes by default; owners can authorize eligible work with Autopilot, while restricted actions still require approval.
- Storefront salesman (24/7 lead capture)
- Staff assistant across your data
- Reads the photos and documents you send
- Propose → approve → execute
- You choose how much it does on its own
- Undo for supported changes
- Skills for leads, deals, titles, pricing, recon & more
- Scheduled routines & event triggers
- Connect the AI apps you already use
- Custom instructions + memory
- Role-gated, cost-capped & audited
Proactive AI updates & Telegram
Receive briefings and review supported actions from your phone.
Receive summaries and alerts about leads, deals, aging inventory and overdue titles, with quiet hours to hold alerts. Use Telegram for private staff AI chat, photos, PDFs and supported approval buttons; restricted actions require the dashboard.
- Morning & weekly summaries
- New-lead & deal alerts
- Aging-inventory & title scans
- AI-written, not just raw alerts
- Telegram: manage from your phone
- Send photos and PDFs from Telegram
- Approve actions with a tap
- Quiet hours
Reporting & insights
See sales performance, inventory age, lead sources and vehicle margins.
Review sales, gross profit, inventory age and value, lead conversion, floor-plan exposure and title deadlines. Key performance cards compare with the prior period, and CSV exports let you work with the figures outside AutoDealer.io.
- Sales: gross, margin & mix
- Inventory turn, days-supply & valuation
- Lead funnel & conversion
- Website forms to deals
- Financial breakdowns
- Floor-plan exposure
- Title SLA
- Date-range compare
- CSV exports
Security & control
Set staff access, protect sensitive information and track changes.
Keep dealership data isolated and sensitive fields encrypted, with staff access through defined roles. Use multi-factor authentication or Google sign-in and review changes in the audit log.
- Per-dealer data isolation
- PII encryption
- Multi-factor authentication
- Sign in with Google
- Roles: owner / manager / sales / accounting
- You decide whether salespeople see car costs
- Full audit log
- Multi-location
Up and running in four short screens
No implementation project and no consultants. Setup is four short screens (your dealership, your lot, your website's look, and your plan), and your website is live when you finish.
Add your inventory
Add cars by VIN, photos of a readable VIN label or title, or a supported auction file. Review the available specifications and AI description drafts before publishing.
Publish your website
Pick a layout and colors and go live. SEO, a sitemap, and structured data are built in from day one.
Sell with less effort
Keep inquiries, follow-ups and deal records together, with AI to help your team prepare the next step.
Frequently asked questions
What is AutoDealer.io?
AutoDealer.io is an AI-native dealer management system (DMS) for used-car dealerships. It brings inventory, leads, deals, documents, books and your website together, with AI assistants built into daily workflows.
Who is it for?
Independent dealers who want inventory, lead follow-up, deals, documents, books and a dealer website in one system. AI tools help with the daily work, while the team keeps control of decisions.
What does AI-native mean in AutoDealer.io?
AI drafts vehicle descriptions, reads the photos and documents you send, answers shoppers on your website and helps your team follow up on leads. The staff assistant proposes changes for review by default. Owners can enable Autopilot for eligible work; restricted actions still require approval.
Do I need a separate website?
No. Every plan includes a mobile-friendly dealer website on a free autodealer.io subdomain, with vehicle pages, search metadata and structured data built in. Choose a theme and publish your inventory. Pro and Max also let you connect your own domain.
Is there a free trial?
Yes. Every plan starts with a 14-day free trial so you can set up your lot and see the platform in action before you commit.
Is the AI safe to let loose on my data?
The staff assistant proposes changes for review by default. Only the owner can enable Autopilot for eligible work. Payments, accounting entries and other restricted actions still require approval. Run it or custom settings can authorize eligible price updates; the Do the routine setting does not. Role-based access limits staff records, dealership data is isolated and sensitive fields are encrypted. AI actions are logged, and supported changes can be undone.
Can I import my existing inventory?
Yes. Add vehicles manually, paste VINs, use photo intake, or import a CSV or supported auction file. VIN decoding fills in available specifications, and AI can draft listing descriptions. Review vehicle details before publishing.
Can I cancel anytime?
Yes. Plans are month-to-month and managed entirely in-app. You can change or cancel your subscription whenever you need to.
Can I add a car just by taking photos of it?
Yes. Upload one car's photos, including a readable VIN label or title and an odometer image. The AI extracts what it can, decodes the VIN and sorts the images. Review or correct the details before choosing Add car. You can also send photos to the staff assistant on Telegram. Photo intake is on every plan and uses your monthly AI allowance.
Does it do my accounting, or work with QuickBooks?
You can keep your books in AutoDealer.io or continue using QuickBooks Online. AutoDealer Books records sales, payments and vehicle costs and provides a Transactions list, Profit & Loss and Balance Sheet. On Pro and Max, import bank transactions through a read-only Plaid connection, review categories and record income, expenses and journal entries here, without separate accounting software. If you already use QuickBooks Online, the owner can connect a company with USD as its home currency on any plan to send new journal entries there; bank review stays in QuickBooks. Statements are for management use and need your accountant’s review.
Ready to run your lot from one place?
Start your free trial today: your website and AI assistants are included. No setup fees, cancel anytime.